E-Books: Fire Safety Logbook templates

The Regulatory Reform (Fire Safety) Order 2005 (RRFSO), which extends to non-domestic premises and the communal areas of houses in multiple occupations (HMOs) in England and Wales, charges the “responsible person” with the safety of everyone on the premises at any time, whether working, visiting or sleeping there.

The duties of the responsible person(s) are specified in articles 8 through 22 of the RRFSO, encompassing the need to take general fire precautions, undertake a fire risk assessment, and make appropriate fire safety arrangements, to include “the effective planning, organization, control, monitoring and review of the preventive and protective measures” (article 11).

This requires a comprehensive system of checking, maintaining, and repairing all fire safety equipment on an ongoing and regular basis, together with the appropriate level of training in fire safety for any employees. All tests and maintenance must be recorded as it is a legal requirement, by virtue of the RRFSO, that the fire safety activities of the responsible person(s) can be audited by the relevant authorities at any time.

In addition, HM government guidelines advise of the need to create a plan to deal with any emergency and keep a record of your findings together with any action taken in consequence, to include instructing/training relevant others in the organization (“A short guide to making your premises safe from fire”) download templates below. It is also important to undertake a regular review of your fire risk assessment, as over time the situation can change: for example, if the use of the premises alters, or the building itself undergoes structural modification.

The more detailed HM government fire safety risk assessment guides for specific types of non-domestic premises, e.g. small / medium / large places of assembly, offices, and shops, and sleeping accommodation, advise of the benefits of keeping a fire safety logbook. The following is an extract from “Fire safety risk assessment: offices and shops” (May 2006, p 105):

“7.1 Fire safety records Keeping up-to-date records of your fire risk assessment can help you effectively manage the fire strategy for your premises and demonstrate how you are complying with fire safety law. Even if you do not have to record the fire risk assessment, it can be helpful to keep a record of any co-operation and exchange of information made between employers and other responsible people for future reference. In larger and more complex premises, it is best to keep a dedicated record of all maintenance of fire-protection equipment and training. In all cases, the quality of records may also be regarded as a good indicator of the overall quality of the safety management structure. Your records should be kept in a specified place on the premises (for example, in the management’s office).”

At p 29 of this publication, there is guidance on the types of fire safety equipment and installation that require regular checking and maintenance and the test schedules appropriate for each, from fire exits and fire doors through fire/smoke alarms and emergency lighting to fire extinguishers and hose reels. Not all will apply to every building, and the guide does note that the examples are not intended to be prescriptive, but this comprehensive approach offers a useful insight into the various elements of fire safety provision that should be considered, depending on the size, usage, and occupation of your premises:

“Daily checks

Weekly tests and checks

Monthly tests and checks

Six-monthly tests and checks

Annual tests and checks

You can download many templates of printed logbooks or simply download a free Fire Safety Log Book to ensure that you address all the appropriate issues in respect of fire safety in your premises. As well as being a useful tool for monitoring and recording all relevant activities, the Log Book will also act as an aide-memoire for all the ongoing checks, maintenance, and repairs of equipment required, together with training and review procedures.

General Fire Safety Requirements

Means of Escape

Fire Alarm System

Always ensure that the fire alarm system is in working order and that staff knows how to use it, recognize the alarm actuation tone, and what action to take on hearing the alarm.( read more : E-books-fire-alarm-systems-a-reference-manual/ ).

Fire-Fighting Equipment

Emergency and General Lighting

Instructions to Staff and Guests

Staff will need to be aware of their responsibilities in the event of an emergency. They should know how to:

Guests and Visitors

Electrical Equipment and Installations

Fires occurring in electrical equipment are increasing due to the improper use, application, or lack of maintenance of the equipment. To reduce the risk of fire all electrical appliances should be maintained under the provisions of the Electricity at Work Regulations 1989.

Heating

Smoking Materials

Arson

Many arson attacks are preceded by petty vandalism and theft, moving onto small fires, which get bigger and more ambitious over a period of time. The proper management of waste materials can remove an easy opportunity target of the arsonist, deliberate fires set incombustible materials next to buildings can quickly spread to the premises themselves which can lead to a complete loss of the building and even the business itself. Help to protect your premises against arson by;

Contents

The Contents of the Fire Safety Logbook

1. Useful Contacts

2. The Regulatory Reform (Fire Safety) Order 2005

3. General Fire Safety Requirements

4. Fire Alarm System

5. Unwanted Fire Signals

6. Emergency Lighting System

7. Fire Fighting Equipment

8. Sprinkler Systems

9. Smoke Ventilation Systems

10. Miscellaneous Provisions

11. Fire Instruction and Training

12. Fire Evacuation and Drills

13. Fire Risk Assessment

14. Business Continuity and Planning

Download the book

You can download many templates (Zip File )of printed logbooks or simply download a free Fire Safety Log Book to ensure that you address all the appropriate issues in respect of fire safety in your premises. As well as being a useful tool for monitoring and recording all relevant activities, the Log Book will also act as an aide-memoire for all the ongoing checks, maintenance, and repairs of equipment required, together with training and review procedures.

Fire safety Logbook templates Zip file

Fire safety Logbook Template Editable Document

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